Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board helps it make the right decisions. Board meetings usually begin by calling the meeting to order and the chairperson greets everyone and introduces new members and then outlines the company’s vision and mission statement. The next step of a board meeting is to go over and approve the minutes of previous meetings. This gives the board a clear picture of where the organization is.

After the board has discussed its past results, it is now time to plan for the future with strategies to increase awareness of the nonprofit, increase donor and member numbers and generate opportunities for fundraising. Ideas can be converted into concrete steps by each department. In this portion of the board meeting, the top management should present their ideas for expansion and solicit suggestions from the rest of the executive team. The board should then come to an agreement on a plan that can be implemented in the time frame specified.

It is also a good opportunity to look at any obstacles such as budgetary concerns or time limitations, that could prevent the implementation of your plan. The board needs to think of solutions that will help the company overcome these obstacles and move forward.

This part of the board meeting usually includes any special announcements, celebrations, or condolences offered by attendees, and also important changes to the agenda for the upcoming session. After the meeting, the chairperson usually ends the meeting by declaring the time to end the meeting so that the secretary can write the meeting’s minutes.


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